Conference Room Audio: 7 Ways to Make Your Meetings More Productive

Like most business owners, you know that meeting productivity is key to your success. That’s why it’s essential to have the right conference room audio solutions in place to suit your unique needs. This blog post will discuss seven ways to improve your meetings and make them more productive.

How Important is Conference Room Audio?

Conference room audio can often be an afterthought when it comes to meetings. However, poor audio quality can have a significant impact on productivity. If people can’t hear each other or the speaker, staying focused and on task will be challenging. That’s why it’s important to invest in solutions that will ensure everyone can hear and be heard.

How Will It Be Used?

There are a few things to consider when choosing conference room audio solutions.

First, you’ll want to ensure the system is appropriate for the conference room’s size, layout, and acoustic properties.

Second, you’ll want to consider the different types of meetings you’ll be hosting and choose a system that’s well-suited for those needs.

And lastly, you’ll want to be sure the system is easy to use so that there’s minimal disruption during meetings.

What Features Do You Need?

There are many details to consider when considering an audio system for your conference room.

Some of the most critical factors are the size of the room, the number of people it will hold, and the configuration of the furniture. This will determine whether an “all-in-one” speaker bar type system will be appropriate or a more complex system with distributed speakers and microphones is necessary.

Will the table(s) in the room be static or moveable? Is there a way to get wires to the table(s)? These factors will determine which type of microphones, tabletop, ceiling mount, wired, or wireless, will work best.

Are you installing all new AV equipment or retrofitting an audio upgrade to an existing system? Regardless, you’ll want to ensure the new audio solution will be compatible with the other room components.

There are many options. It is a good idea to consult with an experienced AV integrator to design a system that will meet your needs and budget.

conference room audio microphone with man wearing headset

Ease of Use

The last thing you want is for meetings to be disrupted by technical difficulties. Ease of use should be at the top of the list when considering audio system options.

7 Ways to Make Your Meetings More Productive

Once you’ve selected the right conference room audio solution for your business, there are a few ways you can use it to improve meeting productivity. Here are seven tips:

1. Make sure everyone can be heard

This is the most important thing!  The meeting will quickly become unproductive if people can’t hear each other or the speaker. Smaller conference rooms may not require any sound reinforcement. Some meeting rooms will have a microphone at each seating position. Still, larger meeting rooms may require distributed speakers and microphones to be sure every voice is picked up and heard by everyone in the room. Your AV integrator can help you determine what will work best for your specific needs.

2. Leverage Group Discussions

Use conference room audio to facilitate group discussion. When everyone can be heard, it’s easier to have productive conversations.  You can use conference room audio to facilitate brainstorming sessions, for example. A dedicated team space to work and share ideas can dramatically increase creativity. You’ll want to be sure that the audio quality of presentations is the highest possible quality to enhance the experience for everyone in the room and those working remotely.

3. Limit Background Noise

When you have a conference call with clients, it’s important that they can hear you clearly without any excessive background noise or echoes. Using a dedicated conference room helps avoid distractions from ambient noise. Modern, well-designed conference room audio solutions often include high-quality voice-activated microphones mounted in the ceiling or on a conference room table. These microphones will only pick up the sound of voices near them, turning off when they no longer sense someone’s voice. Sometimes, the audio controller software will be configured to control mics.

4. Ensure Privacy

You can use conference room audio solutions to ensure privacy. If you’re discussing sensitive information, you’ll want to be sure that the conference room is as private as possible. A conference room audio system may include a sound masking solution. These work by providing white noise in or around the room, making it difficult for any conversations to be heard by those not in the meeting room.

5. Make Meetings More Engaging

Use conference room audio to make your team meetings more interesting for participants. Conference or Zoom/Teams calls can often be dull and unengaging. However, conference room audio can help to liven up the experience. For example, you can use conference room audio to play music during breaks or as people arrive. You can also use it to add sound effects to presentations. This will make meetings more enjoyable for everyone involved and help keep people engaged.

6. Improve Collaboration and Productivity

Use conference room audio to improve communication. Poor communication is one of the biggest productivity killers. Conference room audio can help ensure that everyone is on the same page and that critical information is communicated clearly.

7. Record Meetings

Use conference room audio to record meetings. Recording meetings can be a helpful way to review what was discussed and make sure everyone is on track. It can also be beneficial for training new employees or creating meeting minutes.


Conference room audio is a critical element in conducting productive, enjoyable meetings. There are many specialized products to choose from. Smaller rooms can be pretty straightforward, while larger rooms can be more complicated to create quality audio for all participants, both in-person and remote. Minimize your investment risk by consulting with an experienced AV integrator to design a conference room audio system that will deliver the desired performance.

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